The participant will fulfil the reimbursement application online and will receive an automatic confirmation of the submission of his/her request as well as a preliminary calculation of the due amounts to be reimbursed based on the country in accordance with the rules of procedure approved and in force.
In both cases, a signed declaration must be completed acknowledging that the participant has not claimed or benefitted of reimbursement for the same trip by other organization. In those cases where expenses are reimbursed for different meetings under a same trip, this must be duly notified in advance to the Secretariat and adjusted accordingly.